Information about you

Why we collect your information and how to update your personal information.

Why the School of Physics & Astronomy collects your information

We use your personal details to provide you with information, products or services that you request from us.

This could be as part of a course application process, registering for an event or through contacting members of School staff. 


On each of our online forms you use, there will be further details of why we are collecting the information asked for.

The relevant legal basis will be given at the point of collecting personal data as this can be through contract or legitimate interests as well as explicitly gaining consent. 

Ways the School of Physics & Astronomy may contact you

Depending on the circumstances we may contact you by post, telephone, email or text message. To update these preferences, please contact us at:

enquiries [at]

Storing your information

In most cases, personal data is stored on University of Edinburgh servers within the UK.

However, the University does use third-party companies to enhance the quality, service and functionality of certain web services available to visitors.

Your information on other University websites

Other University of Edinburgh websites may also collect information about you. More general information about this can be found at:

Why we collect your information

Updating or removing personal information on our web pages

Information about you may be displayed on some of our web pages.

People directory

Contact and biographical details of current Staff and Postgraduate Research Students in the School are displayed on our People Directory:

People directory

Members of the School may freely opt out of having this information displayed, and your entry in the people directory is fully deleted from our website 90 days after you are recorded as having left in the School's HR database.

Full details about this can be found in the School Intranet:

Your profile in the School website's People directory (login required)

If you have already left the School then you won't be able to access the above link. Instead, please contact us if you have any queries about this by emailing:

enquiries [at]

Events, news articles and student testimonials

If you were a speaker at one of our events or seminars, then this information will normally continue to be displayed on our website. You may of course request that we delete this information at any time.

Similarly, if you are featured in one of our news articles or student testimonials, then you may request the deletion of your details, or the full article.

To request an update or deletion, please contact us at:

enquiries [at]